Booking an imported transaction
After linking a bank account to REI Hub or uploading transactions from Excel, you can view a feed of your imported transactions. Booking a transaction means categorizing and adding that transaction to your official records—your books. An imported transaction will not impact your reports or dashboards until it is booked. After it has been booked, it can be found and edited on the Booked Transactions page.
Booking imported transactions is one of the most common actions taken in accounting software.
To add an imported transaction to your books:
1) Navigate to the Import Feed page
You can access it via the Banking page or directly under the Transactions tab. Note the filter at the top.
2) Click the Book button next to a transaction, and select the appropriate transaction template (expense, mortgage payment, etc)
Different transaction type options are displayed based on what account it originated from and whether money is coming in or going out. Above, see the standard transaction type options for money out. Below, see the standard transaction type options for money in.
3) Complete the missing fields
- Select the property to which the transaction should be applied.
- If it is a multi-unit property, a Unit selector will appear. If the expense applies only to the entire property but not a specific unit, leave the unit field blank.
- If it is a portfolio-level transaction (such as an overhead expense), update the Portfolio Scope field. All transactions not booked to a specific property can be seen on the Net Income by Property report.
- Select the appropriate Expense or Revenue Account. Additional accounts can be created from the Chart of Accounts page.
- Vendor Tracking is optional.
4) Optionally create a rule or attach a receipt
- Click here to learn more about transaction matching rules
- Linking a receipt to your transaction is a great way to simplify your record-keeping and organization! We'll maintain an electronic copy for you.
- You can upload an existing file or image from local storage or import it via web address if it is being hosted online elsewhere.
- You can also take a picture of your receipt directly through REI Hub—either with your phone or your computer webcam! Your browser may ask for permission to access the camera.
5) Click Save Transaction. View your new transaction in the Booked Transactions tab.
Booked Transactions can be edited or deleted by clicking on the pencil icon next to the description. If you have booked a transaction from the import feed and then deleted it from the Booked Transactions page, it will reappear in the import feed.
6) To view a subset of imported transactions, click Filter
You can filter transactions by their status, the account, and date.
7) Contact us with any questions or for support!
You can submit a help ticket from the knowledge base, contact us through the product website, or email us at support@reihub.net. We will be happy to assist you!