Portfolio Level Expenses

Some expenses or transactions do not apply to just one property, but to your entire portfolio.  Sometimes called overhead, these transactions are referred to as portfolio level expenses in REI Hub.  Any transaction can be booked to the portfolio level, but it is generally most applicable for expenses.  Examples include your REI Hub subscription, real estate investor education expenses, and paying your real estate related CPA or tax preparation costs.  

To book a transaction to the portfolio level of your account, update the 'Transaction Scope' field from 'Property/Unit' to the option for your portfolio (it will be named whatever you named your portfolio when you set up your REI Hub account).
Similarly, if you have enabled the optional sub-portfolio functionality of REI Hub, you will be able to enter sub-portfolio level transactions. From the 'Transaction Scope' dropdown you will be able to select 'Sub-Portfolio' which will then enable a sub-portfolio specific dropdown so that you may select the appropriate sub-portfolio. 
Some key things to know about portfolio level transactions in REI Hub:
  • Add portfolio level transactions by choosing your portfolio from the 'Transaction Scope' dropdown
  • View portfolio level transactions with the Net Income by Property report.  The far right column, titles 'None Assigned' (for no property assigned), contains portfolio level transactions.
  • The Schedule E report offers the option to automatically prorate portfolio level transactions equally across each of your properties. 

To add a new Portfolio level transaction:

1) Add a new transaction, or click Book from the Import Feed  

Click into the 'Transaction Scope' field.

2) Update the Transaction Scope field to the appropriate portfolio or sub-portfolio

  • If entering a sub-portfolio level transaction, select sub-portfolio from the 'Transaction Scope' dropdown.
  • Next, select the appropriate sub-portfolio from the new sub-portfolio dropdown.

3) View portfolio and sub-portfolio level transactions

Access the Net Income by Property report from the Reports page and select the appropriate date range. The 'None Assigned' column includes those transactions which are not assigned to an individual property - which are therefore portfolio or sub-portfolio level transactions.

You can also visit the Revenues, Expenses, or Booked Transactions page and filter by 'No Property Assigned' to pull the transaction by transaction records. 

4) Automatically prorate portfolio and sub-portfolio level expenses with the Schedule E report

Navigate to the Schedule E on the Reports page and:
  • Select the Tax Year and Property.
  • Choose whether or not to prorate Portfolio level expenses across all your properties.
  • If you have been utilizing the Mileage Log, you can also choose whether or not to include at this time.

  • Click Generate Report

5) Contact us with any questions!

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