By default, REI Hub's reporting is structured on a tiered basis, going down from Portfolio > Property > Unit. The optional 'Sub-Portfolio' feature adds an additional layer to that structure between the top-level portfolio and individual property layers.

The sub-portfolio layer makes it easy and convenient to pull reports based on groups of properties. This is helpful for investors who want to view subsets of their total portfolio or may be keeping the books for multiple legal entities inside one portfolio.

Please note: Sub-portfolios do not provide the complete separation between financials you may require in some circumstances, such as multiple partnerships with different owners.

Refer to our Portfolios and Legal Entities article for more details on whether sub-portfolios are appropriate for your situation.

After sub-portfolios have been enabled and created, you can also book expense transactions directly to the sub-portfolio. This is appropriate when expenses apply to the entire sub-portfolio in aggregate but not to an individual property (such as LLC fees). This option is also available at the overall portfolio level and is discussed more in this article.

Properties can only be in one sub-portfolio at a time. If a property has already been assigned to one sub-portfolio but is then assigned to a different sub-portfolio, it will be removed from the first.

Some key things to know:

Sub-portfolios enable reporting on groups of properties
You can also book expenses at the sub-portfolio level
A property can only be in one sub-portfolio at a time
Sub-portfolios are not a substitute for completely separated financials
Access for additional users is not available at the sub-portfolio level

To Enable and Add Sub-Portfolios

1) Navigate to the 'Portfolio Settings' page in the right side menu

Access the right-side menu by clicking the three horizontal bars in the upper right corner of the page next to your portfolio name.

2) Toggle 'Enable Sub-Portfolios' to YES, and click Save Settings

3) Navigate to the new 'Sub-Portfolios' menu item. Click 'Add Sub-Portfolio'

Find the 'Sub-Portfolios' page under the 'Portfolio' menu item on the left side, beneath 'Properties.'

4) Name the sub-portfolio and assign properties

Properties can only be in one sub-portfolio at a time.
You can also attach properties to sub-portfolios from the 'Edit Property' page.

5) View sub-portfolio dashboards if desired

6) Sub-portfolios will now be an option when booking revenues and expenses

First, select 'Sub-Portfolio' from the 'Transaction Scope' dropdown, and then select the appropriate sub-portfolio.

7) View "by Sub-Portfolio" reports

Net Income by Sub-Portfolio: This report shows the total revenues and expenses for the entire portfolio in one column, with each sub-portfolio's totals in their own individual columns in a comparative view.
Net Income by Property, Filtered to the Sub-Portfolio: This report will show the total for the entire sub-portfolio combined alongside a column for each property in a comparative view.
Operating Cash Flow by Sub-Portfolio: This report shows the total revenues, expenses, and debt service components for the entire portfolio in one column, with each sub-portfolio's totals in their own individual columns in a comparative view.
Alternatively, you can select 'Sub-Portfolio' from the 'Transaction Scope' dropdown on most of the reports to see just the totals or scope of the sub-portfolio.