REI Hub automatically backs up data within the platform, but many real estate investors like to download their information to ensure safekeeping.

Generally speaking, the IRS stipulates tax documents and receipts need to be readily available for three years. As a rule of thumb, documents can be safely disposed of after seven years. If you have any critical documents like sale journals or deeds, it is best to keep those until you are no longer liable.

Below are a few tips on downloading and storing information from REI Hub!

Ensure Every Transaction is Booked

In REI Hub, only booked transactions filter into the system's reports. If there are relevant transactions that have not been booked, the reports will not show the full picture of your business's financial picture.

Before downloading reports for the prior tax year, be sure to book every transaction so the reports are accurate and complete.

Download Most Pertinent Reports

The Tax Packet Export

The Tax Packet Export has REI Hub's most popular reports all in one compressed file to send to your tax preparer. Tax Packet reports include:

The Net Income By Property report displays the profit and loss for your total portfolio, with a column for each property to show revenues and expenses directly tied to that property.
The Schedule E report shows the values of rent and the 15 IRS expense categories, as well as the option to prorate mileage deductions and any portfolio-level expenses.
The Fixed Asset Schedule shows a breakdown of fixed assets, asset account balances, and depreciation.
The Mileage Log includes all the information from your mileage log, including the date, miles driven, deduction amount, trip description, and vehicle used.
The Balance Sheet provides an overview of your assets, liabilities, and equity.

The General Ledger

The general ledger is every transaction that has been booked in REI Hub. You can filter by year, custom date ranges, or leave the date range field blank to download every booked transaction.

Attachments Export

If you've attached any receipts in REI Hub, those are important to export! Use the Attachments Export button in the "Other" column to export receipts. The system will export 500 receipts at one time, downloaded into a compressed .zip file with a file for each date.

Download Optional Reports

Operating Cash Flow By Property

Operating Cash Flow (OCF) is a modified type of Cash Flow report designed to show investors a picture of their day-to-day operations. The Operating Cash Flow By Property is a multi-column report that shows a breakdown per property of either your entire portfolio or a specific sub-portfolio.

The first section OCF report details your Net Operating Income (NOI), broken down by Operating Revenues and Operating Expenses. NOI includes all of your operational costs except for financing-related items, which are reported in the next two sections.
The second section reports on debt service, including principal paydown and interest expenses.
The third section reports on escrow contributions. Click for more information on escrow contributions and expenses.

Balance Sheet

The Balance Sheet is one of the fundamental reports in accounting. It tracks the book value of all business assets and liabilities, as well as the capital contributions and distributions of owners and profits that you have reinvested to track equity. The best view to download is the balance sheet for the whole portfolio.

Security Deposits Held

The Security Deposits Held report is a quick view of the amount of security deposits you're holding for each property, as well as the starting value with any additions and subtractions throughout the bookkeeping year.

We recommend downloading one report for each year.

Expenses By Vendor

Vendor tracking and the Expenses By Vendor report allow you to quickly and easily see how much was paid to each vendor listed in REI Hub to issue 1099s. These are recommended to be saved on an annual basis.

Net Income By Unit

The Net Income By Unit report shows a total net income for the entire property, as well as columns splitting this out for each unit. This is ideal for multi-unit properties. The None Assigned column here refers to any revenues or expenses applied to the property level but applied to "all units" instead of one exclusively.