Transaction Matching Rules

Transaction Matching Rules

If you have transactions that reoccur on a regular basis, then you may enjoy REI Hub's Rules feature.  Rules help the system recognize new imported transactions by matching to either a part of the description or the exact amount of the transaction, and then assigning the property and accounts you have specified.  

Some key things to know about Transaction Matching Rules in REI Hub:
  1. Rules are currently only available for Revenue and Expense transactions.  Other transaction types may be supported in the future.  
  2. You can optionally ask the system to automatically book transactions that match your Rule.  If you do so, all existing and future matches in your import feed will automatically be booked on your behalf.  So make sure your rule is specific enough!
  3. If you do not want transactions to be automatically booked on your behalf, uncheck the box.  When you click 'Book' on the transaction from the Import Feed, you will see the Rule match and will need to click through and confirm to complete booking the transaction. 
To add a new Rule from an imported transaction:

1) Navigate to the Import Feed.  


  1. Find the Import Feed under the Transactions header of the left hand side menu.
2) Click Book on an imported transaction that is a revenue or expense


  1. Fill out the property, revenue/expense account, and deposit account as appropriate. 
  2. If this is a recurring transaction that will be booked to the same property and accounts again in the future, check the box at the bottom to 'Create a new transaction matching rule'


3) Choose how to set up your rule

To match by description:

  1. Check 'Match by description'
  2. Choose part or all of the description of the imported transaction to base your match on.  Choose a part of the description that will be the same every time, such as a business name or account number.
  3. Click Save 
To match by amount:

  1. Check 'Match by amount'
  2. The exact amount of the transaction, which already recorded above, will be used for your match.  The REI Hub system will look for future transactions of the exact same amount and offer this rule as a match.
  3. Click Save 
4) Automatic Transaction Booking

REI Hub can use the Rules you create to automatically book transactions on your behalf.  If you check the 'Automatically book matching transactions' box, the system will scan your entire import feed and immediately book all transactions that fit the Rule.  When new transactions are imported, they will be scanned and any that match the Rule will be automatically booked.

This can save you lots of time- but make sure your match is specific enough that only intended transactions are caught in the Rule and automatically booked.


  1. Check the 'Automatically book matching transactions' box.
  2. Click Save 
5) If not using Automatic Transaction Booking, Rules will match to imported transactions


  1. When booking a transaction that matches one of your Rules, you will see the Action updated to Match (instead of Create New) and a prefilled checkbox for the match.
  2. Click 'Save Transaction' to view the auto-completed transaction details on the next screen.
  3. Click 'Save' to complete booking the transaction.
6) View, edit, and delete your existing Rules


  1. Navigate to the Import Feed, and click Rules at the top.  Click on the blue part of the description to edit or delete the rule.
7) Contact us with any questions!

You can submit a ticket through the Knowledge Base, when you're logged into your account via Contact Us, or just send us an email at info@reihub.net.  



To add a new Rule directly:

1) Navigate to the Import Feed and click on Rules.


  1. Find the Import Feed under the Transactions header of the left hand side menu.
  2. Click on Rules in the upper right corner. 
2) Select Add Rule



3) Fill out the Rule Template and Save. 


  1. Rules are only supported for Revenue and Expenses transaction types at this time.
  2. Select the appropriate Revenue or Expense account.
  3. Fill out either the Description or Transaction Amount that you want to use as the basis for matching new transactions
  4. Typically, you will just fill out one of those two fields, though you can match to both Description and Transaction Amount simultaneously if desired.
  5. Select the appropriate Property (and Unit, if desired)
  6. Decide if you want transactions that match the Rule to be automatically booked on your behalf.
  7. Click Save Rule.
4) See #4 and beyond above!

    • Related Articles

    • Booking a manual transaction

      You may want to add a transaction manually if you choose not to link your bank accounts, or if the transaction involves an account not typically used for your real estate business. To book a transaction manually 1) Click on Add Transaction The Add ...
    • Booking an imported transaction

      After you have linked a bank account to REI Hub, or uploaded transactions from Excel, you are able to view a feed of your imported transactions.  The act of 'booking' a transaction means that you are categorizing and adding that transaction to your ...
    • About Transactions

      There are two types of transactions in the REI Hub system.  Imported Transactions are what comes in from a Linked Account (or Excel upload)- including the date, amount, description, and originating account.  Imported Transactions are a data source- ...
    • REI Hub Overview and Getting Started Guide

      Ready to level up your bookkeeping with REI Hub? Great! Whether you just purchased your first investment property or your twentieth; REI Hub’s real estate and rental property accounting software will save you time, stress, and money! No matter how ...
    • Creating a new Fixed Asset

      REI Hub makes it easy to track your Fixed Assets and Accumulated Depreciation.  Fixed Assets include your rental property as well as capital improvements you make to the property (such as a substantial renovation or a new HVAC system).  After a Fixed ...