About Sub-Portfolios

About Sub-Portfolios

By default, REI Hub's reporting is structured on a tiered basis, going down from Portfolio > Property > Unit. The optional 'Sub-Portfolio' feature adds an additional layer to that structure, between the top level portfolio and individual property layers.

The sub-portfolio layer makes it easy and convenient to pull reports based on groups of properties. This is helpful for investors who want to view subsets of their total portfolio or who may be keeping the books for multiple legal entities inside of one portfolio. However, sub-portfolios do not provide the complete separation between financials you may require in some circumstances, such as multiple partnerships with different owners. Please refer to our 'Portfolios and Legal Entities' article for more detail on whether or not sub-portfolios are appropriate for your situation. 

After sub-portfolios have been enabled and created, you can also book expense transactions directly to the sub-portfolio. This is appropriate for circumstances when you have expenses that apply to the entire sub-portfolio in aggregate, but not to an individual property (such as LLC fees). This option is also available at the overall portfolio level, and is discussed more in this article.

Properties can only be in one sub-portfolio at a time. If a property has already been assigned to one sub-portfolio, but then assign it to a different sub-portfolio, it will be removed from the first.

Key takeaways from this article:
  1. Sub-portfolios enables reporting on groups of properties
  2. You can also book expenses to the sub-portfolio level 
  3. A property can only be in one sub-portfolio at a time
  4. Sub-portfolios are not a substitute for completely separated financials

To enable and add sub-portfolios: 

1) Navigate to the 'Portfolio Settings' page in the right side menu

  1. Access the right side menu by clicking the three horizontal bars in the upper right corner of the page, next to your portfolio name.
2) Toggle 'Enable Sub-Portfolios' to YES, and click Save Settings

3) Navigate to the new 'Sub-Portfolios' menu item. Click 'Add Sub-Portfolio.'

  1. Find the 'Sub-Portfolios' page under the 'Portfolio' menu item on the left side, beneath 'Properties.'
4) Name the sub-portfolio, and assign properties

  1. Properties can only be in one sub-portfolio at a time.
  2. You can also attach properties to sub-portfolios from the 'Edit Property' page:
5) View sub-portfolio dashboards if desired

6) Sub-portfolios will now be an option when booking revenues and expenses

  1. First select 'Sub-Portfolio' from the 'Transaction Scope' dropdown, and then select the appropriate sub-portfolio.
7) View the Net Income by Sub-Portfolio report

  1. Or select 'Sub-Portfolio' from the 'Transaction Scope' dropdown on most of the reports!
8) Contact us with any questions!

    • Related Articles

    • Add New Portfolios

      REI Hub makes it easy for you to add additional Portfolios to your account. Each portfolio is accessed and managed separately; they do not share data. Additional Portfolios should be used when separate bookkeeping is desired or when there is ...
    • About Portfolios and Legal Entities

      In REI Hub, the Portfolio is the top level of the reporting structure.  Properties live underneath the Portfolio, and Units live underneath Properties (if applicable).  Optionally, you can also enable a Sub-portfolio level of reporting for groups of ...
    • Portfolio Level Expenses

      Some expenses or transactions do not apply to just one property, but to your entire portfolio.  Sometimes called overhead, these transactions are referred to as portfolio level expenses in REI Hub.  Any transaction can be booked to the portfolio ...
    • REI Hub Overview and Getting Started Guide

      Ready to level up your bookkeeping with REI Hub? Great! Whether you just purchased your first investment property or your twentieth; REI Hub’s real estate and rental property accounting software will save you time, stress, and money! No matter how ...
    • About the Demo Portfolio

      The Demo Portfolio is a help tool available to REI Hub users.  It has been prefilled with example properties, accounts, and transactions.  If you have ever been curious to see what a Portfolio looks like full of data, this is your chance!   The Demo ...