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Booking Credit Card Payments, Rewards, and Cash Back

How to book credit card rewards and cash back as refunds in REI Hub, following IRS guidelines.

Allie Paterson avatar
Written by Allie Paterson
Updated over a week ago

Credit cards are commonly used by landlords to operate their rental properties. Most transactions from your credit card are self-evident — expenses incurred and credit card payments made. But what about when you make payments or earn cash back or rewards on that credit card?

Credit Card Payments

Each credit card payment will appear in the import feed for two accounts: the withdrawal from the checking account and the deposit in the credit card account.
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When you book the first, a booked transaction will be added to the system based on that payment record. When you click 'book' for the second, it will find the existing booked transaction and recommend a match that ties both imported transactions to opposite sides of the same journal, showing funds moving from your checking to pay down your credit card balance.


Recording these two points of contact in the same journal is one of the ways that a double-entry accounting system (like REI Hub) helps you keep accurate books without creating duplicate entries.

A credit card payment is a transfer between accounts, so it doesn't count as revenue or an expense. This just shows the movement of money from a checking/savings account, which reduces the liability of the credit card balance.
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Credit Card Duplicates

Before deleting any transactions, ensure they are genuine duplicates. You can verify this by comparing your transaction list with:

  • Credit card statements

  • Your card’s app or online banking portal

Please note: REI Hub is a double-entry accounting system, which means every transaction should have a debit and a credit so we can track the movement of money. A credit card import feed should have the outgoing transactions in black, and incoming payments or refunds in red -- this is correct. The credit card payment should have a payment leaving the checking or savings account and going to the credit card, and neither of those transactions should be deleted. If you've identified genuine duplicates, you can follow these steps to remove the transactions.

Removing Duplicate Transactions

1. Batch Deletion for Multiple Duplicate Transactions

If you need to delete multiple duplicate transactions:

  1. Navigate to Accounting > Banking in REI Hub.

  2. Select the institution containing your unbooked transactions and click the 'View All' button.

  3. Check the boxes next to the duplicate transactions you want to remove.

  4. Use the Batch Option menu to select Delete.

  5. Confirm the action by clicking Delete.

These transactions will be permanently removed from the import feed and the balance sheet will be updated accordingly. If required later, these transactions must be re-booked manually.

2. Individual Deletion for Single Transactions

For handling an individual duplicate transaction:

  1. Open the transaction list in the relevant credit card feed.

  2. Locate the duplicate transaction and click the three dots next to the Book button.

  3. Select Delete from the options menu.

  4. Confirm the action to permanently remove the transaction.

Ensure you have chosen the correct transaction to avoid errors, as this action cannot be undone.

Alternatives to Deletion

If you suspect you may need the duplicate transactions at a later time, consider the following option:

  • Ignore Transactions: Instead of deleting, you can hide the duplicate transactions by ignoring them. They will no longer appear on your unbooked transaction list but will remain in your import feed. You can un-ignore them later if required.

Important Notes

  • Deleting a transaction is permanent, and the only way to restore it is by re-importing and re-booking manually.

  • Take caution to verify the duplicates carefully before taking action to prevent accidental deletions.

By following these steps, you’ll maintain accurate financial records and streamline your transaction import process in REI Hub.

Credit Card Rewards and Cash Back

The IRS says credit card rewards or cash back should be treated as a rebate or refund. In the Import Feed of your REI Hub account, click "Book" and then select the "Refund Received" transaction template:

We generally suggest you book the refund to the same expense account under which the bulk of your credit card purchases fall. For example, if you frequently use an Amazon credit card for supplies expenses, you will select the supplies expense account when booking the transaction.


Still have questions? Reach out to our Support Team via email at [email protected] or call us at (888)939-6865.


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